Scale your agency capacity without growing your permanent headcount. Apex VA places elite vetted assistants trained in agency workflows and the tools your team already uses.
Agencies and consultancies face a unique challenge — workload fluctuates with client demand but permanent headcount stays fixed. A dedicated virtual assistant gives you the operational capacity to take on more clients, deliver more consistently and reduce the admin burden on your senior team.
Client account administration
Meeting notes, action tracking, reporting schedules and client communications managed so your account managers can focus on strategy.
Content scheduling and social media management
Posts scheduled across platforms, content calendars maintained, analytics pulled and reported on time.
CRM and pipeline management
HubSpot, Salesforce or whatever CRM you use kept clean, up to date and accurately reflecting your pipeline.
Research and briefing support
Market research, competitor analysis, industry briefings and background notes prepared for pitches and client meetings.
Project coordination support
Timelines tracked, deliverables chased, status reports compiled. Projects kept on track without your involvement in every detail.
Every Apex assistant is personally vetted, background checked and trained in the AI tools your business already uses. You receive matched profiles within 48 hours of your discovery call.
Yes. Apex VAs assigned to agencies are experienced in managing tasks across multiple clients simultaneously. They are briefed on confidentiality requirements and work with separate workspaces for each client as needed.
Apex VAs for agencies are typically trained in tools including HubSpot, Notion, Asana, Monday.com, Slack, Google Workspace, Canva, Buffer, Hootsuite and a range of AI productivity platforms. They are matched to your specific toolset during the placement process.
Apex offers both part time and full time placements as well as an On Demand service for project-based work. This means you can scale your VA support up or down as your client work changes.
Monthly retainer packages require a minimum initial period. The On Demand service has no commitment and is billed per project. Full pricing and terms are available on the pricing page.
Matched VA profiles are delivered within 48 hours of your discovery call. Onboarding and briefing typically takes place within the following week.
Ready to find your perfect assistant?
Book a free 30 minute discovery call. We will match you with the right assistant within 48 hours.